Cranky Corner: Suggested Reply to Upset Customer over Shipping Quote Error
Dear Customer, I apologize for the problem you noticed with the shipping price eBay calculated for you. Thank you for letting me know about that. I’ve checked it, and the proper shipping price to you should have been $xx.xx. I can’t tell you why eBay made that mistake, but I can understand why you were surprised by it! I’ve reported the error to eBay. Meanwhile, if you’d care for me to ship this to you at the correct price of $xx.xx, I’ll be happy to send you a corrected invoice. If you’d prefer not to have these items, I’ll be happy to send you an order cancellation. I want you to be happy, and to have a fair deal. Thanks again! I look forward to hearing from you.
What’s going on:
- Always open and close with appreciation for customer bringing problem forward. We bitch about it when they don’t write us and just burn our feedback/DSRs, so we need to step up. Even if they’re full of it and trying to pull a fast one – we don’t know for sure - so we just need to be professional and handle it that way.
- Always apologize for the poor experience, whether it’s your fault, the platform’s fault, the full moon…. “I’m sorry” is often the most powerful way to extinguish a fire.
- Empathize with the customer – I wouldn’t like it if my shipping quote tripled once I’d placed an order. I can understand that, ma’am.
- Customer actually accused the Seller of fraud because the shipping price was one number, then was something else later at payment time. It is not a passing of blame to eBay, rather creating the understanding that the Seller is not personally calculating those costs in real time – it’s just a computer glitch, and eBay’s the one in charge of the computers at eBay! So we plant the seed that it’s an eBay thing, then water the idea by taking responsibility for notifying eBay of the glitch, finally harvesting a solution: here’s a corrected shipping amount.
- With the identified problem solved – the shipping has been corrected – let the customer decide what will make her happy: the correct price, or cancel the deal.
- Invest in making the customer happy, even if it’s to your apparent disadvantage of losing a sale. Since no money’s changed hands or product shipped, this is a no-brainer. Mutual Agreement to Cancel kills the trade and saves adverse feedback/DSRs. Completing the trade gets you paid. Win-win.
- Be upbeat when possible. This disarms the negativity. If we’re professional, upbeat, interested in a solution that satisfies the customer… what’s not to like?
- In this instance, I create a need for a customer response and invite her participation in solving her situation. This is a play to get her invested (if she stays with the deal, we don’t want her to hammer our DSRs anyway because we laid any demands on her). In other instances, a stronger call to action might be used, but I want a softer touch as a counterpoint to her harsh demeanor in the initial contact.
If her follow-on reponse states other demands or issues, the Buyer is just trying to angle for a discount. Feedback will get mentioned along with a veiled threat. You refer that on to eBay for action.
As the title tells you, I took a hard fall that seriously injured my back last September. I’ve mostly been laying down recuperating ever since. This has compounded other health issues and just totally sidelined me like few events in my life have ever done.
The eBay feedback DSR for Shipping & Handling is automatically getting 5 Star ratings if the Seller offered FREE SHIPPING, according to alert reader 
Not long ago, somebody got it all figured out: the key to being found on eBay search was the first three words in a title. Only these first three keywords, it was explained, were used to determine if the search the Buyer entered was a match to the item. Like other “kinda-sorta-maybe” things that find their way to the internet, this idea was picked up and repeated.
I’ve been taking things easy for a little while here in the Oklahoma heat. I’ve been able to get a few things done, explore others, and generally rest up after realizing I needed to dial things back in the first place. (Boy, can I be hard-headed about such things!) I’ll tell you more soon about what I’ve been up to and hope to do. Right now, I’m gearing up for a trip out to San Jose, CA and looking at the upcoming holiday season. Thanks for visiting, I’ll talk to you soon.
eBay gives Stores users two days of 10 cent Auction listings from midnight tonight (July 27) through midnight Wednesday (July 28), no matter the opening price. Sellers are cautioned to do their research before slapping something valuable down without a good idea of recent market demand and price. But for a dime, it may just pay off.
